Work Pass Employer Checklist (IPA → Permit → Renewal)

WORK PASS EMPLOYER CHECKLIST (IPA → PERMIT → RENEWAL)

Employee: ✓Employee name FIN: Employee FIN Pass type: Pass type

This checklist tracks the employer obligations under the Employment of Foreign Manpower Act (EFMA) and the conditions attached to work passes issued by the Ministry of Manpower (MOM).

1. QUOTA 1.1. Quota headcount and limit

2. IN-PRINCIPLE APPROVAL (IPA) 2.1. IPA number and validity: In-Principle Approval (IPA) number and validity

3. SECURITY BOND 3.1. Security bond status

4. MEDICAL INSURANCE 4.1. Medical insurance policy and coverage

5. MEDICAL EXAMINATION 5.1. Medical examination date

6. PASS ISSUANCE 6.1. Pass issued on: Pass issue date. Expiry: Pass expiry date.

7. LEVY 7.1. Levy rate and GIRO arrangement 7.2. It is a criminal offence under the EFMA for the employer to deduct levy from, or seek a kickback of the levy from, the employee's salary.

8. HOUSING AND SALARY COMPLIANCE 8.1. Housing: Housing compliance check 8.2. Salary paid vs IPA: Salary paid matches declared IPA salary

9. ON TERMINATION 9.1. The work pass must be cancelled within 1 week after the employee's employment ends, with repatriation arranged where required (for Work Permit holders, at the employer's expense).

Completed by ______________ Date ______________

— — — ⚠️ This is a boilerplate template, not legal advice. Singapore's Employment Act, CPF, PDPA, and MOM/SFA/PDPC compliance regimes are subject to near-term and phased changes — including the Workplace Fairness Act (commencing end of 2027), the SAFE food-safety framework (phasing in from 19 January 2026, with the Food Safety and Security Act 2025 phasing in through 2028), the Local Qualifying Salary rising to S$1,800/month (or S$10.50/hour) on 1 July 2026, and CPF contribution-rate and work-pass policy updates — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at mom.gov.sg, pdpc.gov.sg, and sfa.gov.sg on the date of use.