Employee & Leave Records

EMPLOYEE AND LEAVE RECORDS

Employee: ✓Employee name (NRIC/FIN Employee NRIC / FIN) Start date: Start date End date: End date (if applicable)

This record is maintained under the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016, which require employers to keep employee records, salary records, hours-of-work records (for employees covered by Part IV), and leave records — for 2 years while the employee remains employed, and for 1 year after the employee leaves — and to produce them to the Ministry of Manpower (MOM) on request, including unannounced inspections.

1. ANNUAL LEAVE 1.1. Annual leave: entitlement / taken / balance

2. SICK AND HOSPITALISATION LEAVE 2.1. Sick leave / hospitalisation leave taken

3. CHILDCARE LEAVE 3.1. Days taken: Childcare leave taken (days)

4. MATERNITY / PATERNITY LEAVE 4.1. Maternity / paternity leave

5. UNPAID LEAVE 5.1. Unpaid leave taken

6. HOURS AND OVERTIME 6.1. Hours worked and overtime record

7. WORK PASS (IF APPLICABLE) 7.1. Work pass type, number, and expiry (if a foreign employee)

— — — ⚠️ This is a boilerplate template, not legal advice. Singapore's Employment Act, CPF, PDPA, and MOM/SFA/PDPC compliance regimes are subject to near-term and phased changes — including the Workplace Fairness Act (commencing end of 2027), the SAFE food-safety framework (phasing in from 19 January 2026, with the Food Safety and Security Act 2025 phasing in through 2028), the Local Qualifying Salary rising to S$1,800/month (or S$10.50/hour) on 1 July 2026, and CPF contribution-rate and work-pass policy updates — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at mom.gov.sg, pdpc.gov.sg, and sfa.gov.sg on the date of use.