Mandatory Rules of Employment for any workplace (事業場) with 10 or more employees, counting part-timers, under Articles 89-90 of the Labor Standards Act (労働基準法) — must be filed with the Labor Standards Inspection Office (労働基準監督署) together with a written opinion (意見書) from a representative of the employees.
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RULES OF EMPLOYMENT (就業規則)
Company name — Establishment: Establishment (事業場) name / location Employee count status: Employee count status
These Rules of Employment are issued under Articles 89-90 of the Labor Standards Act (労働基準法). Any establishment (事業場) with 10 or more employees, counting part-timers, must maintain Rules of Employment, file them with the Labor Standards Inspection Office (労働基準監督署) together with a written opinion (意見書) of a representative of the employees, and disseminate (周知) them so every employee can access them. Non-compliance can be punished by a fine of up to ¥300,000.
1. WORKING HOURS, BREAKS, AND HOLIDAYS 1.1. Working hours, breaks, and holidays
2. WAGES 2.1. Wage rules (calculation, payment date, closing date, raises)
3. DISCIPLINE AND DISMISSAL 3.1. Disciplinary measures and grounds for dismissal
4. LEAVE 4.1. Leave rules (annual, sick, special leave)
5. BONUSES AND ALLOWANCES 5.1. Bonus and allowance rules
6. SAFETY AND HEALTH 6.1. Safety and health rules
7. EMPLOYEE REPRESENTATIVE OPINION (意見書) 7.1. Written opinion of employee representative (意見書) — summary
8. FILING AND EFFECTIVE DATE 8.1. Filed on: Date filed with the Labor Standards Inspection Office (労働基準監督署). Effective from: Effective date.
9. DISSEMINATION (周知) 9.1. Method of dissemination to employees (周知)
— — — ⚠️ This is a boilerplate template, not legal advice. Japan's employment, consumer, and food-safety regimes are subject to phased and periodic changes — including the April 2024 expansion of mandatory items in the 労働条件通知書 (Notice of Working Conditions) under the Labor Standards Act (労働基準法), the Freelance Act (フリーランス保護法, in force since 1 November 2024), the 2020 Civil Code (民法) reform requiring a stated liability cap (極度額) in guarantor agreements (身元保証書), the Act on the Protection of Personal Information (個人情報保護法, "APPI"), the Act on Specified Commercial Transactions (特定商取引法), and the Food Sanitation Act (食品衛生法) HACCP-based sanitation management requirement — have this template reviewed and adapted by a bengoshi (弁護士) or shakai hoken rōmushi (社会保険労務士) before use, and confirm current rules at mhlw.go.jp and caa.go.jp on the date of use.
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The 10-employee threshold applies per establishment, counting part-timers
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