Written Warning Letter

WRITTEN WARNING LETTER

Employee: ✓Employee name Position: ✓Position Date: Date of warning Warning level: Warning level

This letter records a warning issued to the Employee. Progressive documentation of this kind supports the employer's position under Part VIA of the Employment Ordinance (EO, Cap. 57) — which protects employees against unreasonable and unlawful dismissal — and, where conduct is serious enough, forms part of the basis for summary dismissal without notice under EO s.9.

1. ISSUE 1.1. Description of the conduct or performance issue

2. PRIOR WARNINGS ON FILE 2.1. Prior warnings on file (dates and level)

3. EXPECTED IMPROVEMENT 3.1. Expected improvement / corrective action 3.2. This will be reviewed by: Date by which improvement will be reviewed

4. CONSEQUENCE IF THE ISSUE RECURS 4.1. Consequence if the issue recurs

Issued by: Issued by (name / title)

Employer representative ______________ / Issued by (name / title) / Employee (acknowledged receipt, not necessarily agreement) ______________ / ✓Employee name /

— — — ⚠️ This is a boilerplate template, not legal advice. Hong Kong's Employment Ordinance, MPF, Employees' Compensation, and PDPO compliance regimes are subject to near-term and phased changes — including the abolition of MPF offsetting for severance/long service payments (in effect since 1 May 2025), the "468 rule" for continuous contracts (in effect from 18 January 2026), the Statutory Minimum Wage rising to HK$43.1/hour (from 1 May 2026, now subject to annual review), the growing statutory holiday schedule (15 days in 2026), and a pending public consultation on cooling-off periods for prepaid beauty/fitness contracts (29 June – 31 August 2026) — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at labour.gov.hk, mpfa.org.hk, pcpd.org.hk, and fehd.gov.hk on the date of use.