Employer-side checklist for hiring a foreign employee under the Employment of Foreign Manpower Act (EFMA) — from quota and In-Principle Approval (IPA) through security bond, insurance, medical exam, levy, and renewal/cancellation.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone. Field placeholders are shown as labels — on the site the template is read-only, values are entered inside the system.
WORK PASS EMPLOYER CHECKLIST (IPA → PERMIT → RENEWAL)
Employee: Employee name FIN: Employee FIN Pass type: Pass type
This checklist tracks the employer obligations under the Employment of Foreign Manpower Act (EFMA) and the conditions attached to work passes issued by the Ministry of Manpower (MOM).
1. QUOTA 1.1. Quota headcount and limit
2. IN-PRINCIPLE APPROVAL (IPA) 2.1. IPA number and validity: In-Principle Approval (IPA) number and validity
3. SECURITY BOND 3.1. Security bond status
4. MEDICAL INSURANCE 4.1. Medical insurance policy and coverage
5. MEDICAL EXAMINATION 5.1. Medical examination date
6. PASS ISSUANCE 6.1. Pass issued on: Pass issue date. Expiry: Pass expiry date.
7. LEVY 7.1. Levy rate and GIRO arrangement 7.2. It is a criminal offence under the EFMA for the employer to deduct levy from, or seek a kickback of the levy from, the employee's salary.
8. HOUSING AND SALARY COMPLIANCE 8.1. Housing: Housing compliance check 8.2. Salary paid vs IPA: Salary paid matches declared IPA salary
9. ON TERMINATION 9.1. The work pass must be cancelled within 1 week after the employee's employment ends, with repatriation arranged where required (for Work Permit holders, at the employer's expense).
Completed by ______________ Date ______________
— — — ⚠️ This is a boilerplate template, not legal advice. Singapore's Employment Act, CPF, PDPA, and MOM/SFA/PDPC compliance regimes are subject to near-term and phased changes — including the Workplace Fairness Act (commencing end of 2027), the SAFE food-safety framework (phasing in from 19 January 2026, with the Food Safety and Security Act 2025 phasing in through 2028), the Local Qualifying Salary rising to S$1,800/month (or S$10.50/hour) on 1 July 2026, and CPF contribution-rate and work-pass policy updates — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at mom.gov.sg, pdpc.gov.sg, and sfa.gov.sg on the date of use.
Fields that belong to a switched-off clause are dimmed — they are not asked for.
Services sector Dependency Ratio Ceiling (DRC) 35%; S Pass sub-DRC 10%
The IPA letter must be sent to the employee before they travel to Singapore
Required for Work Permit holders who are not Malaysian, before the pass is issued
Minimum coverage of S$60,000 per year
Must be completed within 2 weeks of the employee's arrival
Levy is payable monthly via GIRO — rate depends on pass type and tier
Set a renewal reminder ahead of this date
1 of 13 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.