For purchasing and operations managers
Inventory: receiving, write-offs and stocktakes
Select a product and enter its received quantity and purchase price. Then compare movement documents with actual stock using the same product and unit.
Basic inventory operations are included; AI recognition, shelf-life control and devices are separate.
Basic inventory operations are included. Check optional operations and services separately.
Basic inventory documents and the Losses and Forecast tabs work in both environments. cenaly.ru has no invoice photo recognition; start with manual receiving.
- Receipts with quantity and purchase price
- Product movement documents
- Stock counts to investigate differences
- one record
- Item
- reason for change
- Document
- in or out
- Movement
- verify reality
- Count
Where stock came from and where it went
Receive
- Prepare a receipt by selecting the product, quantity and purchase price
- Quantity and purchase cost
- Receive against a purchase order
Prepare purchasing
- Suppliers and prices
- Items below the reorder point
- Order and receiving
What you need to start
Consistent units
Describe units and packs; arbitrary conversion is not automatic.
Opening count
Reconcile starting quantities first.
Sales mapping
Check the item’s stock mapping; food recipes are a separate use case.
Roles and procedure
Decide who posts receipts, write-offs and stocktakes.
Your first workflow
- 1
Set up an item
Enable Inventory, check your plan and rights, then set the location, warehouse, unit and opening quantity.
- 2
Post documents
Enter quantity and purchase cost, then verify the same item’s deduction.
- 3
Count the shelf
Record the actual quantity in a stocktake and investigate differences before expanding.
Try your own example
Product steps, not testimonials or promised results.
Stock on a phone
Stock levels
View full size
Stock below the reorder point is highlighted Stock receipt
A posted receipt raises the same item’s stock at once What happens in the recording
A calculation you can repeat on one item
Real local movement-engine tests, not a live sale, scanner run or physical count.
- 1
Receipt: 4 + 6 = 10 pcs
A real processor test adds six units to a positive balance of four.
Receiving → - 2
Deduction: 10 − 3 = 7 pcs
The next test deducts three from ten. Verify the same item, warehouse and unit.
Stock movements → - 3
Count the shelf in the same unit
A stocktake records reality; missing documents or damage need investigation.
Stocktaking →
How it works in practice
Illustration. Stock is checked right at the shelf, with no paper lists
Where it helps the owner
A partial delivery
Example: record the actual received quantity and compare it with the order.
Damaged goods
Example: record a separate write-off with its reason.
Negative stock
Example: investigate missing receipts or incorrect deductions before reordering.
Example situations. Measure time and costs with your own operations.
Basic inventory and additional costs
Basic inventory and additional costs
Basic documents and stock balances are included. The separate purchase-from-an-individual operation requires Premium/Enterprise; it is not needed for the ordinary receipt shown here.
Self-service paid-plan checkout is currently unavailable on .ru. Registration does not activate paid features.
Budget for setup
- Basic documents and balances do not require a separate inventory purchase
- Available AI processing uses a separate balance
- Shelf-life control is a separate option
- Check and buy hardware separately
Before a full migration
Prepare one item, its unit, initial count and receipt document.
Prepare your first warehouseBasic inventory operations are included. Check optional operations and services separately.
What to consider before you start
- Negative balances are allowed; a receipt from negative stock compensates that negative balance separately.
- Quantity-level batch FEFO is not available.
- Using a phone as a data-collection terminal (camera or built-in scanner) is still in beta and is not part of the basic workflow on this page.
- Invoice recognition is unavailable on .ru and limited on Turkish brands.
- Use available manual documents on cenaly.ru. Paid-plan purchases are currently unavailable; check account access.
Test your workflow and required connections before migrating data.
Frequently asked questions
Should I migrate everything at once?
Test one item, unit, receipt, deduction and count first.
Does filling in a receipt update stock immediately?
No. Filling in the form does not update stock: save the document, wait for processing, then check the movement and quantity for the same item. Once posted, the receipt appears in the item’s movements and its stock grows by the received quantity.
Does the system determine why stock is missing?
It shows recorded movements and counts. People must investigate missing documents, damage or errors.
Can I use a phone camera for stocktake scanning?
Phone-based scanning is still in beta, so do not rely on it as your main stocktake method yet. Choose and test hardware for a confirmed workflow separately.
Can the system order from a supplier automatically?
Yes, if you turn on auto-ordering in the purchasing settings. Once a day, items below their minimum stock are grouped into orders per supplier and emailed to the supplier; if a supplier’s channel is Telegram or WhatsApp, a draft is prepared for a staff member to send. Orders follow the reorder point, not a sales forecast, and prices come from the supplier’s price list — check emails and price lists before enabling it.
Details for every screen are in the help centre. Where to start →
Take one receipt and one item from the shelf
Make the item, document, movement and physical count agree before expanding.
Basic inventory operations are included. Check optional operations and services separately.