Combined employee, salary/hours, and leave record required under the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016 — retained for 2 years (1 year after the employee leaves) and produced to MOM on unannounced inspection.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone. Field placeholders are shown as labels — on the site the template is read-only, values are entered inside the system.
EMPLOYEE AND LEAVE RECORDS
Employee: Employee name (NRIC/FIN Employee NRIC / FIN) Start date: Start date End date: End date (if applicable)
This record is maintained under the Employment (Employment Records, Key Employment Terms and Pay Slips) Regulations 2016, which require employers to keep employee records, salary records, hours-of-work records (for employees covered by Part IV), and leave records — for 2 years while the employee remains employed, and for 1 year after the employee leaves — and to produce them to the Ministry of Manpower (MOM) on request, including unannounced inspections.
1. ANNUAL LEAVE 1.1. Annual leave: entitlement / taken / balance
2. SICK AND HOSPITALISATION LEAVE 2.1. Sick leave / hospitalisation leave taken
3. CHILDCARE LEAVE 3.1. Days taken: Childcare leave taken (days)
4. MATERNITY / PATERNITY LEAVE 4.1. Maternity / paternity leave
5. UNPAID LEAVE 5.1. Unpaid leave taken
6. HOURS AND OVERTIME 6.1. Hours worked and overtime record
7. WORK PASS (IF APPLICABLE) 7.1. Work pass type, number, and expiry (if a foreign employee)
— — — ⚠️ This is a boilerplate template, not legal advice. Singapore's Employment Act, CPF, PDPA, and MOM/SFA/PDPC compliance regimes are subject to near-term and phased changes — including the Workplace Fairness Act (commencing end of 2027), the SAFE food-safety framework (phasing in from 19 January 2026, with the Food Safety and Security Act 2025 phasing in through 2028), the Local Qualifying Salary rising to S$1,800/month (or S$10.50/hour) on 1 July 2026, and CPF contribution-rate and work-pass policy updates — have this template reviewed and adapted by a lawyer before use, and confirm the current rules and thresholds at mom.gov.sg, pdpc.gov.sg, and sfa.gov.sg on the date of use.
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Minimum entitlement is 7 days in the first year, +1 day per additional year of service
Up to 14 days outpatient sick leave, up to 60 days including hospitalisation leave, if eligibility conditions are met
Up to 6 days per year for eligible parents
Required for employees covered by Part IV of the Employment Act
1 of 11 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.