Civil-Law Mandate Contract + Hours Record (Umowa zlecenie + ewidencja godzin)

CIVIL-LAW MANDATE CONTRACT (UMOWA ZLECENIE) + HOURS RECORD (EWIDENCJA GODZIN)

Principal (zleceniodawca): Principal (zleceniodawca) Contractor (zleceniobiorca): Contractor (zleceniobiorca) Contract date: Contract date. Period: Contract period.

1. SUBJECT 1.1. Subject of the mandate (przedmiot zlecenia) 1.2. ⚠️ This must remain a genuine civil-law mandate: avoid features that signal a disguised employment relationship (fixed schedule set by the Principal, subordination, a single fixed workplace, exclusive and continuous availability). PIP now has the power to administratively reclassify a disguised mandate as an umowa o pracę and shares data with ZUS/KAS for this purpose.

2. PAY 2.1. Hourly rate: Hourly rate (stawka godzinowa) 2.2. ⚠️ Must not be below the statutory minimum hourly rate for mandate/service contracts — 31,40 zł brutto/hour in 2026. 2.3. Payment date/frequency: Payment date/frequency

3. MANDATORY HOURS RECORD (EWIDENCJA GODZIN) 3.1. Method of confirming hours worked: Method of confirming hours worked 3.2. Monthly hours table: Monthly hours table (day / hours) 3.3. ⚠️ Under the ustawa o minimalnym wynagrodzeniu za pracę, the number of hours worked must be confirmed in a form agreed by the parties BEFORE payment, so the minimum hourly rate can be verified; keep this record for 3 years.

4. ZUS STATUS 4.1. ZUS contribution status 4.2. ⚠️ Full "ozusowanie" of all mandate contracts (mandatory ZUS contributions regardless of other titles) was NOT introduced — withdrawn as part of the KPO compromise with the European Commission. Confirm the correct contribution basis for the status selected above.

5. ⚠️ STAŻ PRACY (SENIORITY) FROM 2026 5.1. From 01.01.2026 (public-sector employers) / 01.05.2026 (private-sector employers), periods of mandate work and JDG self-employment start counting toward staż pracy (affecting leave entitlement, jubilee awards, length-of-service bonuses) once properly documented — the Contractor has up to 24 months to submit supporting documents for past periods.

6. TERMINATION 6.1. Either party may terminate this mandate per the Kodeks cywilny rules on zlecenie (art. 746 KC) unless the parties agree otherwise in writing.

SIGNATURES Principal ______________ / Principal (zleceniodawca) / Contractor ______________ / Contractor (zleceniobiorca) /

— — — ⚠️ This is a boilerplate template, not legal advice. Polish employment, data-protection and consumer-protection law (the Kodeks pracy — Labour Code, arts. 25¹, 29, 29 §3; the RODO/GDPR — Regulation (EU) 2016/679; the ustawa o minimalnym wynagrodzeniu za pracę; the ustawa o świadczeniu usług drogą elektroniczną; and the ustawa o prawach konsumenta) is highly procedural, tied to fixed statutory deadlines (the "syndrom pierwszej dniówki" under art. 29 KP, the 7-day informacja o warunkach zatrudnienia, the 33-month/3-contract fixed-term cap, the 14-day right of withdrawal, the last-working-day świadectwo pracy) and changes frequently — including the 2026 minimum wage (4 806 zł/month, 31,40 zł/hour), the staged staż pracy reform (01.01.2026 for the public sector / 01.05.2026 for the private sector, with a 24-month window to document past periods) and the foreign-worker work-notification deadline shortened from 14 to 7 days as of 05.03.2026. Have this document reviewed and adapted by a Polish employment/ legal advisor (radca prawny / adwokat) and verified against current PIP, ZUS and UODO thresholds and guidance before use.