Mandatory written information under art. 29 §3 Kodeks pracy — must reach the employee within 7 days of admission to work; expanded by the 2023 Work-Life Balance reform to cover training entitlements, breaks, overtime rules and the termination procedure.
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INFORMATION ON EMPLOYMENT CONDITIONS (INFORMACJA O WARUNKACH ZATRUDNIENIA) (art. 29 §3 Kodeks pracy)
Employer: Employer name Employee: Employee name
1. LEGAL BASIS AND DEADLINE 1.1. Under art. 29 §3 of the Kodeks pracy, as expanded by the 2023 Work-Life Balance reform, this written information must supplement the employment contract and reach the Employee no later than 7 days after admission to work. 1.2. Date of admission to work: Date of admission to work. Date this information was delivered: Date this information was delivered. ⚠️ Confirm dataDoreczenia is within 7 days of dataDopuszczenia.
2. WORKING TIME 2.1. Working-time norm (norma czasu pracy): Working-time norm (norma czasu pracy) 2.2. Breaks (przerwy): Breaks (przerwy) 2.3. Overtime rules (zasady nadgodzin): Overtime rules (zasady nadgodzin)
3. LEAVE 3.1. Annual leave entitlement: Annual leave entitlement (days) days. 3.2. ⚠️ From 2026, periods of umowa zlecenie and JDG (self-employment) also count toward staż pracy (seniority) — see the dedicated urlop/staż notes; leave-entitlement bases may need to be recalculated for affected employees.
4. PAY 4.1. Payday and payment method: Payday and payment method
5. TRAINING 5.1. Training entitlements (szkolenia)
6. TERMINATION PROCEDURE 6.1. Termination procedure summary
7. COLLECTIVE AGREEMENT 7.1. Applicable collective agreement, if any
SIGNATURES Employer ______________ / on behalf of Employer name / Employee ______________ / Employee name /
— — — ⚠️ This is a boilerplate template, not legal advice. Polish employment, data-protection and consumer-protection law (the Kodeks pracy — Labour Code, arts. 25¹, 29, 29 §3; the RODO/GDPR — Regulation (EU) 2016/679; the ustawa o minimalnym wynagrodzeniu za pracę; the ustawa o świadczeniu usług drogą elektroniczną; and the ustawa o prawach konsumenta) is highly procedural, tied to fixed statutory deadlines (the "syndrom pierwszej dniówki" under art. 29 KP, the 7-day informacja o warunkach zatrudnienia, the 33-month/3-contract fixed-term cap, the 14-day right of withdrawal, the last-working-day świadectwo pracy) and changes frequently — including the 2026 minimum wage (4 806 zł/month, 31,40 zł/hour), the staged staż pracy reform (01.01.2026 for the public sector / 01.05.2026 for the private sector, with a 24-month window to document past periods) and the foreign-worker work-notification deadline shortened from 14 to 7 days as of 05.03.2026. Have this document reviewed and adapted by a Polish employment/ legal advisor (radca prawny / adwokat) and verified against current PIP, ZUS and UODO thresholds and guidance before use.
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20 or 26 days depending on seniority (staż pracy) — see note on the 2026 staż pracy reform
Added by the 2023 Work-Life Balance reform
Must be no later than 7 days after dataDopuszczenia
2 of 12 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.