Culturally standard employee guarantor agreement obtained at hiring — under the April 2020 Civil Code (民法) reform (根保証 rules), a guarantee that does not state a maximum liability amount (極度額) is void; the maximum term is 5 years and automatic renewal is not permitted.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone. Field placeholders are shown as labels — on the site the template is read-only, values are entered inside the system.
EMPLOYEE GUARANTOR AGREEMENT (身元保証書)
Company name (the "Company") and Guarantor name (the "Guarantor"), regarding employee Employee name, agree as follows, effective Effective date.
1. PARTIES 1.1. Employee: Employee name, Employee address. 1.2. Guarantor: Guarantor name, Guarantor address, relationship to employee: Guarantor's relationship to the employee.
2. SCOPE OF GUARANTEE 2.1. The Guarantor guarantees the Company against the following damages the Employee may cause in the course of employment: Scope of guaranteed damages
3. MAXIMUM LIABILITY (極度額) 3.1. ⚠️ The Guarantor's total liability under this Agreement is capped at: Maximum liability amount (極度額). Under the Civil Code (民法) as reformed on 1 April 2020, a personal guarantee of this type (根保証) is VOID unless a maximum liability amount is stated. This field must never be left blank.
4. TERM 4.1. Term of the guarantee 4.2. Renewal note
SIGNATURES Company ______________ / on behalf of Company name / Guarantor ______________ / Guarantor name /
— — — ⚠️ This is a boilerplate template, not legal advice. Japan's employment, consumer, and food-safety regimes are subject to phased and periodic changes — including the April 2024 expansion of mandatory items in the 労働条件通知書 (Notice of Working Conditions) under the Labor Standards Act (労働基準法), the Freelance Act (フリーランス保護法, in force since 1 November 2024), the 2020 Civil Code (民法) reform requiring a stated liability cap (極度額) in guarantor agreements (身元保証書), the Act on the Protection of Personal Information (個人情報保護法, "APPI"), the Act on Specified Commercial Transactions (特定商取引法), and the Food Sanitation Act (食品衛生法) HACCP-based sanitation management requirement — have this template reviewed and adapted by a bengoshi (弁護士) or shakai hoken rōmushi (社会保険労務士) before use, and confirm current rules at mhlw.go.jp and caa.go.jp on the date of use.
Fields that belong to a switched-off clause are dimmed — they are not asked for.
⚠️ Mandatory since the April 2020 Civil Code reform — a guarantee without a stated cap is void
Damages the employee may cause the employer in the course of employment
Automatic renewal is not permitted — a new agreement must be executed on expiry
3 of 11 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.