ΕΡΓΑΝΗ II Filing Checklist (Ε3/Ε4/Ε5/Ε6/Ε7/Ε8/Ε9/Ε11 + Digital Work Card)

ΕΡΓΑΝΗ II FILING CHECKLIST (Ε3/Ε4/Ε5/Ε6/Ε7/Ε8/Ε9/Ε11 + ΨΗΦΙΑΚΗ ΚΑΡΤΑ ΕΡΓΑΣΙΑΣ)

Company: ✓Company name (ΑΦΜ Company ΑΦΜ (Tax ID)) Reviewed by: Person responsible for filings on Date this checklist was last reviewed

1. Ε3 — HIRING (ΠΡΟΣΛΗΨΗ) 1.1. ⚠️ Must be filed BEFORE the employee's first day of work — the single most common target of a first-morning Labour Inspectorate check. Status: Ε3 (hiring) status

2. Ε4 — ANNUAL STAFF TABLE (ΠΙΝΑΚΑΣ ΠΡΟΣΩΠΙΚΟΥ) 2.1. Due every October-November, and again whenever staff or schedules change. Last filed: Ε4 (annual staff table) last filing date

3. Ε5 — VOLUNTARY RESIGNATION (ΟΙΚΕΙΟΘΕΛΗΣ ΑΠΟΧΩΡΗΣΗ) 3.1. ⚠️ File within 4 WORKING DAYS, with the employee's signature or a documented notification. Pending: Ε5 (voluntary resignations) pending filings

4. Ε6 — TERMINATION (ΚΑΤΑΓΓΕΛΙΑ) 4.1. ⚠️ File within 4 WORKING DAYS of a written termination being handed to the employee. Pending: Ε6 (terminations) pending filings

5. Ε7 — FIXED-TERM CONTRACT EXPIRY (ΛΗΞΗ ΣΥΜΒΑΣΗΣ ΟΡΙΣΜΕΝΟΥ ΧΡΟΝΟΥ) 5.1. Tracked expiries: Ε7 (fixed-term contract expiries) tracked

6. Ε8 — OVERTIME (ΥΠΕΡΩΡΙΕΣ) 6.1. ⚠️ Must be filed BEFORE the overtime happens, not after the fact. Filings: Ε8 (overtime) filings

7. Ε9 — PART-TIME / ROTATING WORK (ΜΕΡΙΚΗ ΑΠΑΣΧΟΛΗΣΗ / ΕΚ ΠΕΡΙΤΡΟΠΗΣ) 7.1. ⚠️ File within 8 days of the arrangement starting, otherwise the law presumes full-time employment. Filings: Ε9 (part-time / rotating work) filings

8. Ε11 — ANNUAL LEAVE DATA (ΣΤΟΙΧΕΙΑ ΑΔΕΙΩΝ) 8.1. Filing window: Ε11 (annual leave data) filing window

9. ⚠️ ΨΗΦΙΑΚΗ ΚΑΡΤΑ ΕΡΓΑΣΙΑΣ (DIGITAL WORK-TIME CARD) 9.1. Status: Digital work card (ψηφιακή κάρτα εργασίας) status 9.2. Mandatory for retail since 06.2024 and for HoReCa (tourism + food service) since 01.03.2025; two further 2026 rollout waves are planned for ~50 additional sectors. An inactive card during a working shift is fined up to €10,500 per employee, and any mismatch between the card and the declared Ε4/schedule is treated as a presumption of undeclared overtime.

— — — ⚠️ This is a boilerplate template, not legal advice. Greek employment, data-protection and consumer-protection law (Π.Δ. 156/1994 and Ν.5053/2023 on written employment terms; Π.Δ. 81/2003 on fixed-term contract chains; Ν.4093/2012 and Ν.4808/2021 on severance; Ν.3850/2010 on occupational risk assessment; the GDPR/Regulation (EU) 2016/679 and Ν.4624/2019; Regulation (EU) 1169/2011 on allergens; Regulation (EC) 852/2004 on HACCP; Ν.2251/1994 on consumer protection; and Ν.1652/1986 on hotel-guest relations) is highly procedural, tied to fixed statutory deadlines administered through the ΕΡΓΑΝΗ II platform (Ε3 hiring BEFORE the first day, Ε5/Ε6 within 4 working days, Ε8 overtime BEFORE it happens, Ε9 within 8 days, Ε11 in the January-March window) and to the ψηφιακή κάρτα εργασίας (digital work-time card, mandatory for HoReCa since 01.03.2025, fined up to €10,500 per employee per inactive shift) — and it changes frequently, including the 2026 minimum wage increase to €920 gross/month (01.04.2026) and further digital-work-card rollout waves planned for 2026. Have this document reviewed and adapted by a Greek employment/legal advisor (δικηγόρος) or accountant (λογιστής) and verified against current ΣΕΠΕ (Labour Inspectorate), ΕΦΕΤ, ΑΠΔΠΧ and ΑΑΔΕ thresholds and guidance before use.