✅ Ontario: a written occupational health and safety policy and program is mandatory once an employer has MORE THAN 5 workers (OHSA s.25(2)(j)), reviewed at least annually; 6–19 workers requires a designated H&S representative, 20+ requires a Joint Health and Safety Committee (JHSC). ⚠️ BC and Alberta have their own worker-count thresholds for a formal program/rep.
⚠️ This is a blank template, not legal advice: check the wording with a lawyer and adapt it to your jurisdiction and your case.
This template has no optional clauses: the text is the same for everyone. Field placeholders are shown as labels — on the site the template is read-only, values are entered inside the system.
OCCUPATIONAL HEALTH & SAFETY POLICY
Employer legal name Province: Province Adopted: Policy adoption date
1. STATEMENT OF COMMITMENT 1.1. Statement of commitment to health & safety
2. RESPONSIBILITY 2.1. Responsible for implementing this policy: Persons responsible for implementation. 2.2. H&S representative / Joint Health and Safety Committee 2.3. ⚠️ British Columbia: a formal OHS program is required once headcount reaches 20 (or as low as 9, in higher-risk workplaces). ⚠️ Alberta: a health and safety representative is required at 5–19 workers.
3. TRAINING 3.1. New-hire health & safety training
4. HAZARD REPORTING 4.1. Procedure for reporting hazards
5. REVIEW 5.1. This policy is reviewed at least annually. Next review: Next annual review date.
APPROVED BY ______________ / Signature of senior manager / DATE Policy adoption date
— — — ⚠️ This is a boilerplate template, not legal advice. Employment, consumer-protection, privacy, and food-safety law in Canada is largely PROVINCIAL — this template uses Ontario (Employment Standards Act, 2000 / Occupational Health and Safety Act) as its default reference jurisdiction and flags with ⚠️ the specific British Columbia, Alberta, and Quebec divergences named in the underlying research, but it does not resolve every provincial variation for you. Quebec employers additionally have French-language obligations under the Charte de la langue française (Bill 96) that are handled as a separate French-language document, not by this English template. Have this document reviewed and adapted by a lawyer licensed in the relevant province before use, and confirm the current minimums/thresholds in force on the date of use — termination-clause case law in particular (Waksdale, Dufault, Chan and successors) changes year to year.
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Ontario: representative required at 6–19 workers, JHSC required at 20+ workers
Ontario: basic occupational health and safety awareness training for workers and supervisors is mandatory (O. Reg. 297/13) — link this into the onboarding checklist
1 of 10 fields are taken from the company, employee or counterparty record, the questionnaire can be dictated to the AI, and the finished document comes with a number, a PDF and an acknowledgement record.