Disciplinary Incident Report (Acta Administrativa)

DISCIPLINARY INCIDENT REPORT (ACTA ADMINISTRATIVA)

Employee: ✓Employee name Position: Position Date/time of the incident: Date of the incident Time of the incident Prepared on: Prepared on

1. LEGAL CONTEXT 1.1. The acta administrativa is not itself defined by a specific article of the Ley Federal del Trabajo (LFT) — its form is not fixed by law — but it is, by consistent labour-court practice, the PRIMARY EVIDENCE that a patrón can offer to support a later rescission of the employment relationship without liability under Article 47 LFT. 1.2. ⚠️ Without a documented history of actas, a subsequent rescission for repeated/aggravated misconduct is very likely to be deemed an unjustified dismissal (despido injustificado) if challenged before a Centro de Conciliación / Tribunal Laboral.

2. DESCRIPTION OF THE INCIDENT 2.1. Description of the conduct (descripción de la conducta): Description of the conduct (descripción de la conducta) 2.2. Ground potentially applicable, by reference to the 15 grounds listed in Article 47 LFT (fracciones I–XV): Ground invoked (fracción, Art. 47 LFT) — cross-check the exact statutory wording of this fracción with your abogado before relying on it in a future aviso de rescisión.

3. WITNESSES AND ACKNOWLEDGEMENT 3.1. Witnesses (testigos): Witness 1 (testigo), Witness 2 (testigo). 3.2. Employee's statement (declaración del trabajador), if any: Employee's statement (declaración del trabajador) 3.3. Acknowledgement: Acknowledgement — a refusal to sign must be recorded and witnessed by the two (2) witnesses named above.

4. FILING 4.1. This acta must be kept in the employee's personnel file (expediente laboral) — it is the evidentiary foundation for any future disciplinary escalation, up to and including an aviso de rescisión.

Employer/manager ______________ Employee (acknowledgement, not admission of guilt) ______________ / ✓Employee name / Witness 1 ______________ Witness 2 ______________

— — — ⚠️ This is a boilerplate template, not legal advice. Mexican labour, social-security, data- protection and consumer-protection law (the Ley Federal del Trabajo — LFT — including its Article 47 grounds for rescission, its Article 422–425 Reglamento Interior de Trabajo regime as updated by the "Ley Silla" decree of DOF 19.12.2024 (fully in force since 15.12.2025), and its Article 132-XXXI anti-harassment mandate; the Ley del Seguro Social — IMSS registration (alta) within 5 business days of Article 15; NOM-035-STPS-2018 on psychosocial risk factors; the new LFPDPPP, DOF 20.03.2025, under which the INAI was dissolved in favour of the Secretaría de Anticorrupción y Buen Gobierno; and the Ley Federal de Protección al Consumidor — LFPC) is highly procedural, tied to fixed statutory deadlines (e.g. IMSS alta before/within 5 business days of the start of work, personal delivery of an aviso de rescisión at the moment of dismissal or via the Tribunal within 5 business days, a 30-day limitation period under Article 517 LFT, a 5-business-day withdrawal right for distance sales) and to penalties denominated in UMA (Unidad de Medida y Actualización, re-indexed annually by INEGI), not in salario mínimo. ⚠️ ADDITIONAL CONTEXT TO VERIFY WITH YOUR ADVISORS: (1) the constitutional reform gradually cutting the legal workweek — 2026: 48h → 2027: 46h → 2028: 44h → 2029: 42h → 2030: 40h — was enacted in 2026 and introduces a duty to keep an ELECTRONIC record of working time (registro de jornada); confirm your current schedule and time-tracking compliance; (2) the "Ley Silla" decree is fully in force since 15.12.2025 — confirm your Reglamento Interior de Trabajo has been updated with seating/ rest-period provisions and re-deposited at the CFCRL if amended; (3) the new LFPDPPP (in force since 21.03.2025) is still in a transitional period — subordinate regulations (reglamento) and the practice of the Secretaría de Anticorrupción y Buen Gobierno are still developing; any aviso de privacidad still referencing the defunct INAI must be updated; (4) the 2021 outsourcing reform (REPSE) prohibits labour subcontracting outright and requires any specialised-services contractor (cleaning, security, etc.) to hold a valid REPSE registration, on pain of joint liability and fines of 2,000–50,000 UMA — verify contractor status separately if relevant; (5) CFDI 4.0 payroll stamping (CFDI de nómina), SAT filings and IMSS/INFONAVIT contributions (via IDSE/SUA) are issued through your accountant's (contador) authorised systems and are OUT OF SCOPE for this template — a contador is a de facto mandatory partner for any business with employees. This English text is a DRAFTING AID ONLY. It must be reviewed, translated into Spanish where required for validity/ enforceability, and adapted by a Mexican labour/commercial lawyer (abogado) and accountant (contador) — and checked against current guidance from the STPS, IMSS, the Secretaría de Anticorrupción y Buen Gobierno, PROFECO and the applicable Centro de Conciliación — before use.